Annual and Special General Meeting of Shareholders
- Preparing notices, proxies, agendas, meeting packs, minutes and resolutions.
Board and Subcommittee Meetings
- Organising meetings, preparing and distribution of Board packs, attendance at meetings and preparing minutes, circulation of resolutions.
- Preparing round robin resolutions.
Providing the directors of the company collectively and individually with guidance as to their duties, responsibilities and powers.
Making the directors aware of any law relevant to or affecting the company.
Reporting to the company’s board any failure on the part of the company or a director to comply with the Memorandum of Incorporation or rules of the company or this Act.
Ensuring that minutes of all shareholders meetings, board meetings and the meetings of any committees of the directors, or of the company’s audit committee, are properly recorded in accordance with this Act.
Statutory compliance is set out in the companies act, 2008.
Amongst other duties the company secretary is responsible for the following:
Certifying in the company’s annual financial statements whether the company has filed required returns and notices in terms of this Act, and whether all such returns and notices appear to be true, correct and up to date.
Ensuring that a copy of the company’s annual financial statements is sent, in accordance with this Act, to every person who is entitled to it.
Providing guidance to the Board of Directors and its Subcommittees on governance matters related to relevant legislation and best practice.
Providing guidance to Boards and their Subcommittees as to their powers and duties in terms of the Companies Act, PFMA, King IV Codes and any other relevant legislation.
Develop charters and terms of reference tailored to the needs of each individual governance structure.
Providing Board and Committee performance evaluation services.